Early Registration: April 1st - August 28, 2026

For delegates: $70 per delegate, $60 delegation fee (waived for independent delegates).

For sponsors: $5 per sponsor. All adults attending conference weekend must be signed up as sponsors.

Regular Registration: August 29th - September 18 2026

For delegates: $80 per delegate, $70 delegation fee (waived for independent delegates).

For sponsors: $5 per sponsor. All adults attending conference weekend must be signed up as sponsors.

April 1, 2026: Early Registration and WMHSAid opens.

August 28, 2026: Early Registration closes. Delegation fee + 50% of fees due by end of the day to qualify for early registration. (the “Initial Deposit”)

August 29, 2026: Regular Registration opens.

September 4, 2026: WMHSAid application form closes at the end of the day.

September 18, 2026:Regular registration deposit due. Delegation fee + 50% of fees due by end of the day to qualify for regular registration. (the “Initial Deposit”)

September 25, 2026: Last day to notify the Registration Director of any dropped delegates for a refund (read more under “Refund Policy”)

November 6, 2026: Remaining 50% of fees due by the beginning of Opening Ceremonies (the “Final Deposit”)

Please see the Payment Policy for information on paying fees and dues. Note that, should registration close early due to capacity, the fee deadlines do not change.

Throughout conference weekend, WMHSMUN partners with the Colonial Williamsburg Foundation in order to provide a discounted group rate for delegations staying at the Williamsburg Woodlands Hotel. We highly recommend staying at this hotel as we provide a discounted group rate and complimentary transportation to and from William and Mary’s Main Campus before and after committee sessions. More details on booking and receiving the group rate will be provided by our Registration Director, Jessica Sadek, after registering. Please reach out to our Director-General Kristen Valendo at directorgeneral@wmhsmun.org with any further questions about our lodging accommodations.

WMHSMUN XL requires a 1:15 sponsor-to-delegate ratio. Every adult attending must be registered as a sponsor. This helps our conference to run as smoothly as possible and is mandated by the college; thank you in advance for your understanding and cooperation!

If a delegation needs to drop delegates, the Registration Director must be notified of all changes by September 25, 2026, in order to receive a refund of delegate fees. Refunds for dropped delegates after this deadline will be subject to Secretariat discretion and may be offered on a case-by-case basis. Under no circumstance will delegation fees be refunded. Please note that it is easier for WMHSMUN to add new delegates to your delegation than it is to accommodate dropped delegates, so please keep that in mind when you are registering for a specific delegation number.

To ensure that our conference can accommodate as many interested delegations as possible, all payments received/postmarked after the deadlines will be subject to late fees. Initial Deposits must either be sent via Stripe by the end of the day on September 18, 2026, or postmarked by September 18, 2026. All Initial Deposits postmarked/received between September 29-October 18 will be subject to an additional 10% late fee, while any payments received/postmarked on October 18th or later will be subject to an additional 15% late fee. Committee Assignments will also not be distributed to delegations until we receive the Initial Deposit. All payments MUST be made in full by the start of Opening Ceremonies on the Friday of conference weekend in order for delegations to participate in WMHSMUN XL. Our Registration Director, Jessica Sadek, will send a comprehensive invoice upon registering, and will contact you when we receive any payment so that you can keep track of your status!

WMHSMUN accepts payments in the form of credit card payments via Stripe or mailed checks. Further information on payments will be provided by Registration Director Jessica Sadek after registering. Should registration close early due to capacity, the fee deadlines do not change.

ONLINE PAYMENT

This is the link to pay online via our Stripe.

Please note stripe credit card payments collect a fee of 2.9% + $0.30 in fees for every transaction. This fee will be included on your invoice if you choose to pay by Stripe.

MAILING ADDRESS and CHECK PAYMENTS

All checks should be sent to the following address via regular USPS or USPS Priority. Please do not use UPS or FedEx. Please remember to address all checks to International Relations Club at William & Mary. Do NOT make checks payable to WMHSMUN, William & Mary, or W&M MUN.

WMHSMUN XL

International Relations Club

P.O. Box 3032

Williamsburg, VA 23187

Please check out our Financial Aid page for more information on WMHSAID.

Applications are due September 4, 2026.