Code of Conduct
The WMHSMUN Code of Conduct and Delegate Liability Form can be found below. As a matter of upholding the decorum and professionalism of the conference, delegates are expected to adhere to the guidelines explained below in the Code of Conduct. Delegates must have signed copies of the Delegate Liability Form and the Code of Conduct in order to participate in the conference.
Please be sure to read this code of conduct, as all delegates will be expected to adhere to it for the duration of the conference. Failure to adhere to the Code of Conduct may result in dismissal from the conference or disqualification from conference events or awards.
1. WMHSMUN has a zero-tolerance policy towards the illegal use of drugs and alcohol. The Commonwealth of Virginia and the College of William & Mary have identical policies regarding the consumption of alcohol by persons under the age of 21: it is strictly prohibited. Any infraction of this drug and alcohol policy will be immediately reported to the delegate’s sponsor and W&M Campus Police.
2. WMHSMUN and College Policies prohibit smoking inside all buildings and within 25 feet of any building. Participants are strongly discouraged from smoking at any time during the conference. This policy also applies to vaporizers or e-cigarettes. Please respect the Woodlands smoking policies for individual rooms.
3. The dress code for delegates is Western business attire. Coats and ties are required of male delegates. Female delegates follow with suits, skirts, slacks, appropriate blouses, and closed-toed shoes. Please reference the Dress Code section of the delegate handbook for further information.
4. Any form of harassment will not be tolerated and any offenders will be dealt with immediately and strictly.
This includes forms of bullying. WMHSMUN has a strict no bullying policy, and the Secretariat reserves the right to dismiss delegates from the conference for bullying other delegates either in or out of committee.
5. The Secretariat reserves the right to immediately expel delegates from the conference for unacceptable behavior including, but not limited to, vulgar language, suggestive remarks, obscene gestures or body language, violent physical outbursts, or derogatory comments or notes made either in or out of committee.
6. In order to enhance and maintain a productive committee atmosphere, personal communication devices such as cellphones, tablets, and laptops are to be disabled in committee sessions. All cell phones should be silent before the start of committee. Electronic devices may be used outside the committee room if necessary. If a delegate has a medical or family emergency and has a reason to receive a call during committee, please inform the committee director before the session begins. The Secretariat will grant exceptions to this policy if informed of any necessary accommodations prior to conference weekend.
7. The official curfew of WMHSMUN is midnight. Delegates must also be mindful of the noise curfew at the Woodlands and remember to be courteous to other guests staying at the hotel who are not affiliated with the conference. After 11:00 PM, there should not be delegates congregating in the halls.
8. The Woodlands Hotel and Suites reserves the right to ask delegates to leave the hotel for unacceptable and prohibited behavior. All damages to the hotel are the responsibility of the student and his/her sponsor.
9. All conference attendees recognize that while WMHSMUN contains competitive elements, education is the priority. Delegates and Sponsors are bound at all times to act in accordance with good sportsmanship and in respect for fair play.
10. Visiting students will be bound by the College of William & Mary Honor Code which reads:
As a Member of the William & Mary community, I pledge, on my Honor, not to lie, cheat, or steal in either my academic or personal life. I understand that such acts violate the Honor Code and undermine the community of trust of which we are all stewards.
11. Chewing gum is prohibited in Sadler Center and Williamsburg Lodge. This includes times such as opening ceremonies, during committee, and during social events hosted by WMHSMUN. Please be respectful of the buildings and help us ensure that future conferences can enjoy a clean environment.
12. Delegates are also bound by the policies of their respective schools and sponsors.
The link for the Code of Conduct and Delegate Release Form can be found below. Both documents must be signed in order for delegates to participate in the conference.
Your privacy is critically important to us. At WMHSMUN, we have a few fundamental principles:
We don't ask you for personal information unless we truly need it.
We don't share your personal information with anyone except to comply with the law, develop our conference, or protect our rights.
We don't store personal information on our servers unless required for the ongoing operation of our web tools.
We aim to make it as simple as possible for you to see what information we know about you—and you can always change or delete any personal information.
William and Mary High School Model United Nations ("WMHSMUN") operates the website wmhsmun.org and the WMHSMUN apps. It is WMHSMUN's policy to respect your privacy regarding any information we may collect while operating our websites.
Website Visitors & Mobile Users
Like most web operators, WMHSMUN collects non-personally identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. WMHSMUN's purpose in collecting non-personally identifying information is to better understand how WMHSMUN's visitors use its tools. From time to time, WMHSMUN may release non-personally identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.
WMHSMUN also collects potentially personally identifying information like Internet Protocol (IP) addresses. WMHSMUN does not use such information to identify its visitors, however, and does not disclose such information, other than under the same circumstances that it uses and discloses personally identifying information, as described below.
Gathering of Personal Information
Certain visitors to WMHSMUN's web tools choose to interact with WMHSMUN in ways that require WMHSMUN to gather personally identifying information. The amount and type of information that WMHSMUN gathers depends on the nature of the interaction. For example, we ask visitors who sign up for our annual Model United Nations conference to provide a name, username, email address, and telephone number. Those who engage in transactions with WMHSMUN by purchasing admission to the WMHSMUN conference are asked to provide additional information, including as necessary the personal and financial information required to process those transactions. In each case, WMHSMUN collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor's interaction with WMHSMUN. WMHSMUN does not disclose personally identifying information other than as described below. Visitors can always refuse to supply personally identifying information, with the caveat that it may prevent them from engaging in the use of some of our web tools.
WMHSMUN may collect statistics about the behavior of visitors to its websites. For instance, WMHSMUN may monitor conference registrations performed on wmhsmun.org in the aggregate for market research. WMHSMUN may display this information publicly or provide it to others. However, WMHSMUN does not disclose personally identifying information other than as described below.
Protection of Information
WMHSMUN discloses potentially personally identifying and personally identifying information only to those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on WMHSMUN's behalf or to provide services available at WMHSMUN's web tools, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using WMHSMUN's web tools, you consent to the transfer of such information to them. WMHSMUN will not rent or sell potentially personally identifying and personally identifying information to anyone. Other than to its employees, contractors and affiliated organizations, as described above, WMHSMUN discloses potentially personally identifying and personally identifying information only when required to do so by law, or when WMHSMUN believes in good faith that disclosure is reasonably necessary to protect the property or rights of WMHSMUN, third parties, or the public at large. If you are a registered user of a WMHSMUN website and have supplied your email address, WMHSMUN may occasionally send you an email to tell you about news and events, solicit your feedback, or just keep you up to date with what's going on with WMHSMUN and our conference. We primarily use our website and mobile apps to communicate this type of information, so we keep this type of communication to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. WMHSMUN takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally identifying and personally identifying information.