Terms & Conditions
The Delegate Fee for WMHSMUN XXXII is $65.00 per delegate. The School Fee is $55.00 per school. The Sponsor Fee is $10.00 per sponsor. All chaperones are considered sponsors.
Please make all checks payable to the William and Mary International Relations Club. Do not make checks payable to WMHSMUN, William & Mary, or W&M MUN. The school fee and half of the Delegate Fees are due by the time registration is scheduled to close, October 13th. Should registration close early due to capacity, the fee deadline does not change. All payments must be made in full by the conference weekend during Check-In.
Late fees apply to all schools that have filled out the online registration form at the close of registration, but have not submitted the initial payment installment - half of the delegate fees as well as the $55 conference fee. A $5 late fee will be imposed for each unpaid delegate in addition to the original $65 per delegate. To avoid late fees, be sure that the initial payment is received or postmarked by the close of registration, October 13th.
If an entire delegation drops before October 13th, they will be refunded only half of the already paid delegate fees. If the delegation drops after October 13th, no refund will be given. If a school has not paid any fees and has dropped after October 31st, they are expected to pay the Installment Payment. Additionally, the $55 school fee is non-refundable. This policy exists to cover the significant costs incurred prior to the conference weekend.
Please contact our Registration Director at <firstname.lastname@example.org>, if you have any questions regarding your payment installments.
All checks should be sent to the following address via regular USPS or USPS Priority. Please do not use UPS or FedEx.
International Relations Club
P.O. Box 3032
Williamsburg, VA 23185
The entire school fee and one-half of the delegate fee are due by registration close, October 13th ("Installment Payment"). The remainder of fees, outlined herein, must be paid in full at Check-In on the first day of the conference, November 9th. The WMHSMUN Secretariat must be notified by October 14th, 2018 of any dropped delegates in order to receive any refund of delegate fees for dropped delegates. No fees will be refunded for dropped delegates after the October 13th, 2018 deadline. If schools drop delegates after this deadline and have not paid any delegate fees so far, the half that was due prior to October 13th must still be paid with late fees. For avoidance of doubt, under no circumstance will school fees be refunded once paid.
The William & Mary International Relations Club is proud to announce that financial aid will continue to be available for a limited number of delegations in need. Delegations may apply to have delegate and/or delegation fees waived to help reduce the cost of attending WMHSMUN.
The WMHSAid application is due on September 30th. Applicants will be notified of financial aid granted by October 8th, to ensure that delegations who do not receive sufficient aid do not have to pay the late drop fee (the delegation fee), which is imposed after October 14th.